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SENATE COMMITTEES, 2014-15

  1. Senate
  2. Academic Development Committee
  3. Academic Regulations and Review Committee
  4. College Board of Examiners
  5. Committee on General Education
  6. Committee on Whole Person Education Experiential Learning
  7. Division Board
  8. Entrance Examination and Undergraduate Admission Committee
  9. HKBU Summer Courses Committee
  10. Learning Resource Centre Committee
  11. Mentor Caring Programme Coordinating Committee
  12. Off-Campus Programmes Committee
  13. Programme Management Committees
  14. Quality Assurance Committee
  15. Research Coordinating Committee
  16. Scholarship & Financial Aid Committee
  17. Student Affairs & Staff-Student Relations Committee
  18. Student Career Development Committee
  19. Student Disciplinary Appeal Committee
  20. Student Disciplinary Committee
  21. Teaching and Learning Policy Committee
 
 

Senate

A. Terms of Reference
  1. To promote and provide guidance for the development of academic subjects, programmes, centres and divisions of study which are in line with the objectives and educational philosophy of the College, and to keep the quality of such subjects, programmes, centres and divisions under constant review;
  2. To promote and regulate the teaching, learning and research activities in the College;
  3. To make regulations from time to time in respect of the following matters -
          a)      the assessment of proposals for developing new courses and/or new subjects;
          b)      the conduct of examinations and other forms of assessment for students;
          c)      the admission, promotion, registration, graduation and residence of students;
          d)      the conditions for the academic awards of the College;
          e)      the use of the College’s Learning Resources Centre, laboratories, workshops and other 
                   educational facilities;
          f)       the award of student scholarships, bursaries and other prizes based on academic
                   performance of the students;
          g)      the institution of awards of distinction for study or research;
  1. To approve student graduation and the academic awards of the College in accordance with the Senate and all relevant College regulations currently in force;
  2. To require any student to terminate his studies at the College either on academic or disciplinary grounds, or on other grounds deemed as appropriate;
  3. To decide on matters affecting the welfare and discipline of students;
  4. To appoint committees and working parties to make reports and recommendations to the Senate for its decision;
  5. To delegate any of its powers to any members or any committee/board of the Senate;
  6. To invite staff members as appropriate to attend Senate meeting either regularly or for any particular item of business;
  7. To determine its own meeting procedures, subject to the provisions of any statutes made by the UIC Council;
  8. To consider matters referred to the Senate by the UIC Council;
  9. To report to the UIC Council the affair of the Senate at least once within an academic year.
B. Membership Composition
 

Chairman:  

President, ex officio

Deputy Chairman:  

Vice-President (Academic Affairs),  ex officio

Secretary:

To be appointed by the President

Members:

Vice-President (Student and General Affairs), ex officio

Associate Vice-President, ex officio

Academic Registrar, ex officio

Deputy Academic Registrar, ex officio

Chief/Director of ITSC, ex officio

Deans of Divisions, ex officio

Directors/Coordinators of Language Centres, ex officio

Director of General Education Office, ex officio

Director of Whole Person Education Office, ex officio

Directors of Academic Programmes, ex officio  

Chief of Student Affairs, ex officio

Librarian, Learning Resource Centre, ex officio

Up to five co-opted academic staff members

President of Student Union, ex officio

One full-time undergraduate student from each Division or equivalent body, who shall be elected by the full-time undergraduate students in that Division or equivalent body

One postgraduate student elected by the postgraduate students (if applicable)

Officer-in-Attendance:

Managing Director of Financial Planning and Development

Any other staff members as appropriate

Quorum

The smallest whole number not less than one half of its members shall form a quorum at a meeting of Senate.

Notes
1.      Co-opted members of Senate shall be appointed by the Chairman for a period of 1 year or
         such lesser period as the Chairman may in any particular case appoint, but may from time to
         time be eligible for reappointment.  
2.      Student members of Senate, and of such committees and other bodies as the Senate may
         establish, shall be appointed by the Chairman for a period of 1 year or such lesser period as
         the Chairman may in any particular case appoint, but may from time to time be eligible for
         reappointment. They shall not be entitled to participate in that part of meetings of Senate
         and/or of the committees and bodies set up by the Senate, which deals with reserved areas of
         business nor to see papers or any other documents relating thereto. The reserved areas of
         business are –
         (a)    matters affecting the admission and academic assessment of students as individuals; any
                 other matters of a like or different nature considered by the Chairman to be reserved
                 areas of business;
         (b)    the Chairman or any person presiding over the meeting of Senate or any committee or
                 other body established by Senate, as the case may be, shall decide in any case of doubt
                 whether or not a matter falls within one of the reserved areas of business and his decision
                 shall be final.

Academic Development Committee

A. Terms of Reference
  1. To advise and make recommendations to the Senate on academic policy and on academic strategic planning;
  2. To provide directions and guidance for the development of academic programmes;
  3. To advise and make recommendations to the Senior Executive Committee (SECO) on academic plans and total resource implications;
  4. To recommend the admission quota for the consideration of the Senate;
  5. To keep under review and make recommendations to the Senate on all matters concerning the organization, membership and terms of reference of standing committees and ad hoc committees of the Senate;
  6. To review guidelines of membership and terms of reference of course advisory committees; and
  7. To review all items submitted by Senate members and to select some/all of the items for consideration by the Senate or to refer them to standing committees of the Senate or appropriate bodies.
B. Membership Composition

Chairman:

President

Deputy Chairman:  

Vice-President (Academic Affairs)

Secretary:

Designated staff of Academic Registry

Members:

Vice-President (Students & General Affairs)

Associate Vice-President

Academic Registrar

Deputy Academic Registrar

Dean of Division of Business & Management

Dean of Division of Humanities & Social Sciences

Dean of Division of Science & Technology

One Programme Director from each Division (to be nominated by the respective Dean)

Two Centre Directors (to be nominated by the President)

Co-opted Member:  

Managing Director of Financial Planning and Development

 

Academic Regulations and Review Committee

A. Terms of Reference
  1. To oversee, review, and monitor existing undergraduate programme regulations and procedures;
  2. To advise on the establishment and maintenance of appeal procedures appropriate to the undergraduate programmes of the College;
  3. To review and make recommendations to Senate the list of students who have completed the various undergraduate programmes of the College for the receipt of appropriate honours and awards, as well as to make recommendations concerning those students who should have completed but lack certain of the specified requirements of their programmes;
  4. To review such other academic regulations/procedures/activities as requested by the Senate or other bodies;
  5. The Committee should meet at least once per academic year and submit a report to Senate before the end of the year; and
  6. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:

A senior academic to be appointed by the President

Secretary and Member:

Deputy Academic Registrar

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Vice-President (Student & General Affairs), ex officio

Deans of Divisions, ex officio

Academic Registrar

Three representatives, one from each Division nominated by the Dean

Three representatives from other teaching units, who are Senate members

A representative of Student Affairs Office

Two student members of Senate (when installed)

 

College Board of Examiners

A. Terms of Reference
  1. To develop, for the consideration of Senate, policies on the conduct of examinations, assessment and evaluation;
  2. To decide on the results of the examination and subject grades in accordance with the rules and regulations laid down in the ‘General Regulations for Undergraduate Degree Programmes';
  3. To receive appeals for grade changes and to refer such cases to the appropriate body for consideration;
  4. To receive and review reports submitted by the Division Board of Examiners and external examiner(s);
  5. To make recommendations on academic warnings, academic probation, repeating of study, and dismissal to Senate;
  6. To submit to the Academic Registry the examination results approved by the Board/Senate for release and record;
  7. The Committee should meet at least once per academic year and submit a report to Senate before the end of the year; and
  8. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:

Vice-President (Academic Affairs)

Member and Secretary:

Deputy Academic Registrar

Members:

President, ex-officio  

Associate Vice-President, ex officio

Deans of Divisions

Chief Examiners: Programme Directors, Heads of Academic/Teaching Units


 

Committee on General Education

A. Terms of Reference
  1. Promote Whole Person Education through the development and maintenance of the General Education (GE) Programmes within the College;
  2. Develop policies and practices for implementing and monitoring the GE Programmes. As appropriate, to submit proposals for the introduction and revision of policies and procedures to the Senate for approval via QAC;
  3. Review periodically the programme intended learning outcomes (PILOs) and the courses under the Core and Distribution categories, to make recommendations for changes in the content or teaching/assessment strategy, and to approve the addition and deletion of courses within the College prescribed requirements for the GE Programmes;
  4. Liaise with programmes, divisions and other teaching units concerning the GE requirements and the course/teaching provisions from various academic units within the College;     
  5. Keep under review resource needs of all kinds across the College that are needed to ensure proper implementation of the GE Programmes;
  6. Assist with the coordination and liaison of logistics arrangements needed for General Education teaching;
  7. Take up such other relevant issues as may be referred to the Committee by QAC, Senate or the College academic leadership.
B. Membership Composition

Chairman:  

Associate Vice-President

Secretary and Member:

Director of General Education Office

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Deans of Divisions 

Deputy Academic Registrar

Director of English Language Centre or his/her representatives

Director of Chinese Language Centre

Director of Academic and Administrative Quality Assurance Office

Director of Whole Person Education Office

Coordinator of Centre for Foreign Languages and Cultures

One Representative of Physical Education Centre

Observer

One student member of Senate

 

Committee on Whole Person Education Experiential Learning

A. Terms of Reference
  1. To advise and make recommendations to Senate on experiential learning programmes of Whole Person Education and related matters;
  2. To promote experiential learning programmes in and outside of the College;
  3. To provide directions and guidance for the development of all experiential learning programmes;
  4. To ensure the experiential learning programmes of the Whole Person Education Office are implemented as planned;
  5. To evaluate the learning outcomes of all experiential learning programmes;
  6. To receive and review annual reports from the Whole Person Education Office;
  7. The Committee shall meet at least once a semester and submit a report to Senate before the end of the year;
  8. The Committee may form ad hoc working groups to carry out its programmes or activities;
  9. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition
 

Chairman:

Associate Vice-President

Secretary & Member:

Director of Whole Person Education Office

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Vice-President (Student & General Affairs), ex officio

One representative of the Student Affairs Office

One representative from each of the three Academic Divisions

One representative of General Education Office

One student member of the Senate

Officers in Attendance

  1. Coordinator of Emotional Intelligence Development Centre
  2. Coordinator of Arts & Culture Development Centre
  3. Coordinator of Environment & Development Centre
  4. Coordinator of Voluntary Services Development Centre
  5. Coordinator of Physical Education Centre
  6. Coordinator of Experiential Development Training Centre

Chairperson of Mentor Caring Programme Coordinating Committee

Under-Secretary

Associate Director of WPEO

 


Division Board

A. Terms of Reference
  1. To be responsible to Senate for the coordination and improvement of teaching programmes and research activities within the Division or equivalent body;
  2. To make recommendations to Senate concerning curriculum development and revision;
  3. To make recommendations to Senate on the appointment of external examiners by HKBU;
  4. To make recommendations to Senate or other appropriate bodies on the provision of resources to the Division or equivalent body;
  5. To receive minutes and reports from the Division Board of Examiners;
  6. To receive reports and recommendations from the Programme Management Committee;
  7. To appoint subcommittees, task forces, working groups etc to help carrying out the work of the Board; and
  8. To undertake such other functions and activities as may be requested by Senate.  
B. Membership Composition

Chairman:

Respective Deans  

Secretary and Member:

Full-time academic staff member of the rank at or above Lecturer within the Division to be elected and appointed by the Chairman

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Associate Vice-President, ex officio

Academic Registrar, ex officio

Full-time academic staff members of the rank at or above Lecturer within the Division, ex officio

Such other co-opted staff members, subject to the endorsement of Senate

Three student representatives from the Division to be elected among programmes

 
C. Regulations 
    1.      The Division Board shall have the power to invite staff members as appropriate to attend the
             Board meetings either regularly or for any particular item of business.
    2.      The Secretary of the Division Board shall be elected from among members by all full-time
             academic members of the Board and appointed by the Chairman for a term of 1 year, and
             shall be eligible for re-election and subsequent reappointment.
   3.       Student members of the Division Board shall be elected among the programmes and
             appointed by the Chairman for a period of 1 year. They shall not be entitled to participate in
             that part of meetings of the Division Board and/or of the committees and bodies set up
             by the Division Board, which deals with reserved areas of business nor to see papers or any other
             documents relating thereto. The reserved areas of business are –
            a)      matters affecting the admission and academic assessment of students as individuals;  
                     any other matters of a like or different nature considered by the Chairman to be
                     reserved areas of business;
            b)      the Chairman or any person presiding over the meeting of the Division Board or any 
                     committee or other body established by the Division Board, as the case may be, shall
                     decide in any case of doubt whether or not a matter falls within one of the reserved
                     areas of business and his/her decision shall be final.
   4.      Co-opted member of the Division Board shall be appointed by the Chairman for a period of 2
            years or such lesser period as the Chairman may in any particular case appoint, but may
            from time to time be eligible for reappointment.
   5.      Each Division Board shall meet at least twice within an academic year and at any other time
            at the direction of the Chairman.
   6.      Each Division Board may determine its own meeting procedures, subject to the provisions of
            any statutes made by the UIC Council.
   7.      The smallest whole number not less than one half of its members shall form a quorum at a
            meeting of any Board.
[The Composition, Regulations, Powers and Duties of the Board are subject to review by Senate whenever necessary.]
 

 
Entrance Examination and Undergraduate Admission Committee

A. Terms of Reference
 
    1.      To make recommendations on policies and admission standards for admission of students
             from both Direct Admission and the National College Entrance Examination;
    2.      To recommend procedures for admission of all categories of students appropriate to the
             mission of the College;
    3.      To decide on the date, format, content, and all matters related to the Entrance Examinations
             for Direct Admission;
    4.      To develop policies and strategies on admission promotion;
    5.      To present annual report to the Senate on all issues related to the admission of students;
    6.      To undertake any other functions and activities related to admission as directed by Senate;
    7.      The Committee should meet at least once per academic year and submit a report to Senate
             before the end of the year; and
    8.      The smallest whole number not less than half of its members shall form a quorum at each
             meeting.
 
B. Membership Composition

Chairman:

Vice-President (Academic Affairs), ex officio

Secretary & Member:

Associate Director of Admission Office

Members:

President, ex officio

Associate Vice President

Academic Registrar

Deans/Associate Deans of Divisions

Director of English Language Centre

Deputy Academic Registrar

Manager of Hong Kong Office

Officer in Attendance & Under-Secretary

Senior Administrative Assistant of AO

 


HKBU Summer Courses Committee

A. Terms of Reference
  1. To be responsible for the coordination, arrangements, and management of the HKBU Summer Courses for UIC students;
  2. To monitor the quality assurance of the subjects being offered and report any quality concerns to the Associate Vice President in charge of quality assurance;
  3. To make recommendations to the Academic Registrar/Deputy Academic Registrar on all matters related to the HKBU Summer Courses, including, but not limiting to, the issues of credit transfer, subject equivalence, and course completion;
  4. To control budget of the Summer Courses and to provide a financial statement to the Finance Office after the completion of the HKBU Summer Courses every year;
  5. To undertake any other functions and activities regarding the HKBU Summer Courses as may be requested by Senate, Academic Development Committee, Vice President (Academic Affairs), Associate Vice President and Academic Registrar/Deputy Academic Registrar;
  6. The Committee should meet at least once per academic year and submit a report to Senate before the end of the year; and
  7. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:

A Senior Academic to be appointed by the President

Secretaries:

To be appointed by the Chair

Members:

Division representatives (one from each Division) to be appointed by respective Division Dean

Director of General Education Office or his/her representative

Deputy Academic Registrar or his/her representative

Chief of Student Affairs/Director of Student Affairs Office or his/her representative

Finance Manager or his/her representative

Manager of Hong Kong Office

Up to three co-opted members to be appointed by the Chairman in consultation with the Vice-President (Academic Affairs)

 


Learning Resource Centre Committee

A. Terms of Reference
  1. To discuss questions and issues related to policies and services of the Learning Resource Centre;
  2. To advise Senate on resources required for existing activities and proposed developments of the Learning Resource Centre;
  3. To serve as a liaison between the divisions and all relevant academic units, the student body, and the Learning Resource Centre;
  4. To recommend to Senate guidelines for determining the annual budget allotment for the Learning Resource Centre;
  5. To decide on the annual learning resource budget allocations to the divisions and all relevant academic units in accordance with the guidelines approved by Senate;
  6. The Committee should meet at least once per semester and submit a report to Senate before the end of the year; and
  7. The smallest whole number not less than half of its members shall form a quorum at each meeting. 
B. Membership Composition
Chairperson:
A Senior Academic to be appointed by the President
Member and Secretary:
College Librarian of Learning Resource Centre
Members:
President, ex officio
Vice-President (Academic Affairs), ex officio
Vice-President (Student and General Affairs), ex officio
Associate Vice-President
Three academics, one from each Division
One representative from English Language Centre
One representative from Chinese Language Centre
One representative from General Education Office
Academic Registrar
Deputy Academic Registrar, Chief/Director of ITSC
Managing Director of Financial Planning & Development or his/her representative
One student member of Senate (when installed)
 


Mentor Caring Programme Coordinating Committee

A. Terms of Reference
  1. To coordinate the implementation of the Mentor Caring Programme of the College;
  2. To evaluate the effectiveness of the Programme and make recommendations to Senate for improvement;
  3. The Committee should meet at least once per academic year and submit a report to Senate before the end of the year; and
  4. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:

A senior academic to be appointed by the President  

Secretary:

To be appointed by the Chair

Members:

Dean of Division of Business and Management

Dean of Division of Humanities and Social Sciences

Dean of Division of Science and Technology

Director of FPECO

Director of WPEO  

Director of English Language Centre

Senior Assistant Academic Registrar

Three student representatives

By Invitation:

Vice-President (Academic Affairs)

Co-opted members:

Academic Counselors of SAO

 


Off-Campus Programmes Committee (OCPC)

A. Terms of Reference
  1. To be responsible for the coordination, arrangements, and management of all off-campus programmes organized by different units of the College (except for the Hong Kong Summer Programme at HKBU) for UIC students;
  2. To monitor the quality of academic subjects being offered and report any quality concerns to Vice-President (Academic Affairs) and Associate Vice President in charge of quality assurance;
  3. To inform and make recommendation to Deputy Academic Registrar on all matters related to credit-bearing courses, including, but not limiting to, issues of credit transfer, subject equivalence, and course completion;
  4. To assess the safety of activities being organized and put in place crisis management measures to deal with any possible emergencies that may arise;
  5. To ensure that all programmes are properly budgeted, self-financed, and approved by the Finance Office;
  6. To undertake any other tasks and activities as requested by Senate and other relevant bodies/committees;
  7. The Committee should meet at least once per academic year and submit a report to Senate before the end of the year; and
  8. The smallest whole number not less than half of its members (ex-officio members will not be counted) shall form a quorum at each meeting. 
B. Membership Composition

Chairman:

To be appointed by the President

Secretaries:

One staff member from IDO and one from WPEO

Under-secretary:

 

Members:

Vice-President (Academic Affairs), ex officio

Division representatives (one from each Division) to be appointed by respective Division Dean

Deputy Academic Registrar or his/her representative

Chief of Student Affairs or his/her representative

Director of CLC or his/ her representative

Director of WPEO or his/her representative

Director of IDO or his/her representative

One member of the Committee on International Development nominated by the Chair

One member of the Committee on Whole Person Education Experiential Learning nominated by the Chair

 
 

Programme Management Committees

A. Terms of Reference
  1. To advise the Dean and the Division Board, and be responsible to the Dean and the Division Board, on programme management, quality assurance, student learning outcomes and development, etc.;
  2. To make suggestions and recommendations to the Division Board on matters concerning the Programme, the Division and the provision of resources, and the budget of the programme;
  3. To discuss and manage all matters (in accordance with the protocols, procedures and various regulations and rules of the College) concerning the Programme;
  4. To initiate and introduce new programme(s) and new programme concentrations/streams etc. for accreditation [N.B. The accreditation procedures established by the College need to be followed];
  5. To make recommendation to the Division Board concerning the mounting and revision of subjects, and changes to the study plan of the programme [N.B. Appropriate procedures and rules need to be followed];
  6. To encourage and respond to students' feedback on the curriculum, teaching and learning activities;
  7. To make recommendation to the Division Board on the appointment of external examiners by HKBU and on the response to comments and advice of the external examiners;
  8. To review the examination results before submission to the Division Board of Examiners;
  9. To approve student final year project proposals and to consider any matters concerning the supervision of final year projects;
  10. To advise and work closely with the Division Office on matters concerning the programme;
  11. To undertake such other functions and activities requested/assigned by the Dean and/or the Division Board;
  12. The Committee should meet at least once per semester. 
B. Membership Composition

Chairperson:

Programme Director

Secretary:

To be appointed by the Chairperson

Members:

Vice-President (Academic Affairs), ex officio

Associate Vice-President, ex officio

Division Dean, ex officio

All full-time academic staff members of the rank at or above Lecturer of the Programme, ex officio

[Note: Part-time teachers, students, TAs and technicians of a specific programme may attend the meeting(s) by invitation]

Two to four student representatives from different years with priority to Yr-1, 2, and 3. The representatives shall be nominated by the programme and be elected by their own year- level students of the Programme.

Members of other collaborative programmes/centres/units, as appropriate

Notes:
(1) Quorum: Half of the full-time teaching staff of a specific programme
(2) Student members shall serve for a period of 1 year from January to December, or such lesser period as the Chairperson may consider appropriate, and they shall not be eligible for reappointment. They shall not be entitled to participate in that part of meetings of the committee, which deals with reserved areas of business nor to see papers or any other documents relating thereto. The reserved areas of business are – (a) matters affecting the admission and academic assessment of students as individuals; any other matters of a like or different nature considered by the Chairman to be reserved areas of business; (b) the Chairperson or any person presiding over the meeting shall decide in any case of doubt whether or not a matter falls within one of the reserved areas of business and his/her decision shall be final.  
 
 

Quality Assurance Committee (QAC)  

A. Terms of Reference
  1. To keep under review and make recommendations concerning academic quality assurance to Senate, its standing committees and the other academic units, as appropriate;
  2. To develop, implement, and maintain policies and procedures for the monitoring of teaching and learning effectiveness of all academic programmes;
  3. To design and review feedback mechanisms (e.g. external review of programmes and student evaluation) on all academic programmes and teaching;
  4. To develop, implement, and maintain programmes of teaching staff development;
  5. To work closely with the Deans of Divisions and heads of all academic units to ensure ownership of the quality assurance processes and that they are adhered to in the design and introduction of new programmes, in major revisions of existing programmes, and in any other areas affecting the curriculum;
  6. To undertake consultation with QAC and/or the Academic Registrar of HKBU on matters of quality assurance whenever necessary;
  7. To develop, disseminate and monitor guidelines in the areas of professional ethics for the College community;
  8. To advise and make recommendation to the Senate in academic quality monitoring of cases/issues submitted by the various academic units and the Academic Registry, and/or referred to by the Senate;
  9. To report to Senate on academic standards including all aspects of academic quality monitoring; 
  10. To advise and make recommendations to the Senior Executive Committee (SECO) on quality assurance plans and total resource implications;
  11. The Committee should meet at least once per academic year and submit a report to Senate before the end of the year; and
  12. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:

Associate Vice-President

Vice-Chairman:

Deputy Academic Registrar

Secretary and Member:

Director of Academic and Administrative Quality Assurance Office

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Dean of Division of Science and Technology

Dean of Division of Business and Management

Dean of Division of Humanities and Social Sciences

Senior Assistant Academic Registrar

Two Teaching Centre/Office Directors to be designated by the Chair

Three academic members of Senate

Senior members of HKBU to be co-opted by the Chair when deemed necessary

Officer in Attendance & Under-Secretary

Senior Administrative Officer of AAQAO

 


Research Coordinating Committee

A. Terms of Reference
  1. To promote and facilitate research activities appropriate to the goals of the College, the academic profile of the academic unit concerned, and the expertise of staff;
  2. To encourage the development of inter-disciplinary and inter-institutional research activities and to provide necessary assistance and guidelines for the conduct of these activities;
  3. To solicit research funds/donations from all possible sources, government, private enterprises and research foundations etc., in support of the research activities of the College;
  4. To consider research grant applications and determine their appropriateness in receiving funding on the basis of their academic merit and their relevance in enhancing the academic profile and the standing of the College;
  5. To formulate policies and procedural guidelines on matters related to the management and processing of research grant applications;
  6. To monitor the research activities of the College (including the research activities of all the Research Centres) and the implementation of policies on research grants to ensure adherence to guidelines established for the management of such grants;
  7. To help publicize research activities and achievements of the College;
  8. To cooperate with JIRS in research by its students and Post-Doctoral Fellows etc;
  9. To report to Senate on all matters related to the coordination and research activities of the College;
  10. The Committee should meet at least once per academic year and submit a report to Senate before the end of the year; and
  11. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:  

To be appointed by the President

Secretary and Member:

Academic Registrar

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Deans of Divisions, ex officio

Directors of Research Institutes/Centres or their representatives

Representative of JIRS Fellow from Divisions


 

Scholarship and Financial Aid Committee

A. Terms of Reference
  1. To formulate general policies on the utilization of scholarships to encourage and reward students' achievement of academic excellence as well as whole person development;
  2. To formulate general policies and procedures governing the administration of awards and the selection of recipients;
  3. To advise Senate and/or senior management on the need to set up new scholarships for specific purposes;
  4. To advise Senate and/or senior management on the general policies of financial aid; 
  5. The Committee should meet at least once per academic year and submit a report to Senate before the end of the year; and
  6. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:

Vice-President (Student and General Affairs)

Secretary

To be appointed by the Chairman

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Academic Registrar

Chief of Student Affairs/Director of Student Affairs Office or his/her representative

Deans of Divisions or their representatives

Managing Director of Financial Planning and Development or his/her representative

Director of Admission Office

Director of Four Point Education Coordination Office or his/her representative

One student member of Senate

 


Student Affairs and Staff-Student Relations Committee

A. Terms of Reference 
  1. To promote staff-student relations and activities that could create an environment conducive to the whole-person education philosophy of the College;
  2. To make recommendations to  Senate on policies and regulations relating to student services, amenities, activities, organizations and hall life;
  3. To receive reports from the Student Affairs Office on its work and development;
  4. To set up sub-committees concerning student affairs/activities, and staff-student relations, as necessary;
  5. The committee shall meet at least once a year to discuss matters concerning staff-student relations affairs; and
  6. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:  

Vice-President (Student and General Affairs)

Member and Secretary:

Chief of Students Affairs

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Representatives of Teaching Staff:

Deans of Divisions and Directors of Language Centres or their representatives

Director of General Education Office or his/her representative

Director of Whole Person Education Office or his/her representative

Representatives of Administrative Units:

Deputy Academic Registrar

Deputy Chief/Director of Integrated Service Office

Managing Director of Financial Planning and Development

Director of Four Point Education Coordination Office

Director of Medical and Health Education Office

Director/Deputy Director of International Development Office

Director/Associate Director of Admission Office

Members in Attendance:

One student representative from Student Union (Exco.)

One student representative from Student Hostel Union

One student representative from Interest Clubs Union

Under Secretary:

 
 

Student Career Development Committee

A. Terms of Reference
  1. To advise and make recommendations to Senate on strategic planning in students career      development relating to postgraduate study, graduate placements and student internships;
  2. To oversee the implementation of the strategic plan on postgraduate study, graduate placements and student internships;
  3. To advise Divisions and Programmes in support of postgraduate study, graduate placements and student internships and vice versa;
  4. To coordinate related units in the provision of postgraduate study, graduate placements and student internships;
  5. To obtain regular feedbacks from students and potential employers by conducting regular surveys for planning and evaluation purposes;
  6. The Committee should meet at least twice per academic year and submit a report to Senate before the end of the year; and
  7. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:

Vice-President (Student and General Affairs)

Deputy Chairman:  

Academic Registrar

Secretary and Member:

Director of Four-Point-Education Coordination Office

Members:

President, ex officio

Vice-President (Academic), ex officio

Deans of Divisions

Two representatives from Four Point Education Coordination Office (one must be from the Alumni Affairs Section)

One representative from Student Affairs Office

One representative from International Development Office

One representative from Whole Person Education Office

One representative from Media and Public Relations Office

One representative from Center for Advanced and Professional Studies

One to two alumni to be appointed by the Chair

Officers in Attendance

Officer of Four-Point Education Coordination Office


 

Student Disciplinary Appeal Committee

A. Terms of Reference 
  1. Upon receipt of a referral made by the President on a disciplinary appeal lodged by a student, to review the decision made by the Senate based on the recommendation of the Student Disciplinary Committee on the appellant;
  2. To engage College unit(s) in the undertaking of follow-up actions pertaining to a case as and when appropriate;
  3. The decision of the Committee shall be final;
  4. The Committee shall report to the Senate after making decision on a disciplinary appeal.

 

B. Membership Composition

Chairman:

To be appointed by the President

Secretary:

One representative from the Academic Registry

Members:

One representative from among the full professors, who is not already a member of the Student Disciplinary Committee, appointed by the Vice-President (Academic Affairs)

One member from each Division in the Senate, who is not already a member of the Student Disciplinary Committee, appointed by the President


 

Student Disciplinary Committee 

A. Terms of Reference
  1. To advise and make recommendations to Senate on all matters related to the discipline of students of the College;
  2. To hear disciplinary cases and decide charges of misconduct or infringement of College regulations;
  3. To appoint sub-committees, working parties and similar bodies for the purpose of discharging the duties of the Committee, and to approve the terms of reference and membership.
B. Membership Composition

Chairman:

Vice-President (Student and General Affairs)

Secretary & Member:

To be appointed by the Chairman

 

One representative from each Division

Director of Whole Person Education Office or his/her representative

One administrative staff appointed by the President

One teaching staff appointed by the President

Chief of Student Affairs or his/her representative

Under Secretary

 

Officers in Attendance:

Counselor(s) following the case(s) 

 

 

Teaching and Learning Policy Committee

A.    Terms of Reference
  1. To enhance teaching and learning at the College;
  2. To liaise with the other Senate committees on matters of policy review pertaining to teaching and learning;
  3. To propose/develop policies and monitor the progress of college-wide initiatives that enhance teaching and learning, including but not limited to outcome-based approach in teaching and learning (OBTL), languages enhancement and development, teaching development, and e-Learning at the College;
  4. To assess the quality of student learning through co-curricular activities;
  5. To liaise, coordinate and monitor the teaching and learning requirements imposed by the Chinese Education Authorities;
  6. To submit recommendations and reports to the Senate on all the above areas, as appropriate;
  7. The Committee should meet at least once per academic year and submit a report to Senate before the end of the year; and
  8. The smallest whole number not less than half of its members shall form a quorum at each meeting.
B. Membership Composition

Chairman:

Associate Vice-President

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Deans, ex officio

Eight Representatives, one from each Division/Centre nominated by the Deans/Directors

Up to two student members of the Senate

Deputy Academic Registrar

Chief of Student Affairs

Director of International Development Office

Secretary and Member:

Director of Academic and Administrative Quality Assurance Office

* DHSS and CFLC are considered as two separate units for this committee as CFLC provides a lot of foreign language courses.

 
Last update:9 October 2014
 
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