1. Senior Executive Committee (SECO)
  2. College Life Committee
  3. Committee on College Wellness and Safety
  4. Centre for Advanced Professional Studies Management Committee
  5. Committee for the International Development
  6. Executive Committee of Administrative Affairs
  7. Finance Committee
  8. Human Resources and Staff Review and Development Committee
  9. Space Allocation Committee
  10. Student Residential Life and Facilities Committee
  11. Tendering Board

Senior Executive Committee

A. Terms of Reference:

  1. To advise the President or his representative in strategic and long term planning for the development of the College and to formulate an overall College corporate plan integrating coherently academic, administrative, financial and physical planning, as well as setting priorities;
  2. To assist the President or his representative in coordinating at the highest level within the Administration the execution of the decision needed to implement agreed College plans, including those made by other properly constituted committees;
  3. To receive reports from the following committees/offices upon request: 
    Human Resources & Staff Review and Development Committee; Finance Committee; Space Allocation Committee; Executive Committee of Administrative Affairs; and others as necessary;
  4. To receive updates and recommendations from the following committees through their Chair: 
    Academic Development Committee; and Quality Assurance Committee;
  5. To advise the President or his representative on all aspects of campus facilities relating to development, maintenance, renovation, and utilization from a policy perspective.

B. Membership Composition

Chairperson:

President

Secretary and Member:

Associate Vice President

Members:

Vice President (Academic Affairs)

Vice President (Student and General Affairs)

Deans of Divisions

Academic Registrar

Managing Director of Financial Planning and Development

One Centre Director by Rotation (Director of Chinese Language Centre for 2011-12)

Chief of Student Affairs

Officers-in-Attendance:

Deputy Academic Registrar

Assistant to the President
Director of Four-Point Education Coordination Office

Director of ITSC

Director of Human Resources

Director of Integrated Services Office

Librarian, Learning Resources Centre

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College Life Committee

A. Terms of Reference:

  1. To promote the quality of college life for all UIC staff;
  2. To advise, assist and report to the President on matters concerning college life;
  3. To organize activities, services and support towards a harmonious and pleasant college life;
  4. To liaise with the Student Affairs Office on matters concerning college life of students;
  5. To work with the International Development Committee in developing cross-cultural activities for expatriate and local staff;
  6. To set up sub-committees as necessary for different activity and programme development;
  7. To meet at least once per academic year (or as needed) to discuss possible activities and submit report to the Senior Executive Committee (SECO) via the Executive Committee of Administrative Affairs (ECAA) on an annual basis or as required from time to time;
  8. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

To be appointed by the Executive Vice-President

Secretary and Member:

Director of Human Resources

Members:

President, ex officio

Deans of Divisions or their representatives

Director of Chinese Language Centre or his/her representative

Director of English Language Centre or his/her representative

Director of Centre for Foreign Languages and Cultures or his/her representative

Director of General Education or his/her representative

Director of Whole-Person Education Office or his/her representative

Chief of Student Affairs or his/her representative

Librarian, Learning Resources Center or his/her representative

Director of Integrated Services Office or his/her representative

Deputy Director of International Development Office or his/her representative

Director of Media and Public Relation Office or his/her representative

Co-opted Members and Officers-in Attendance:

As required

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Committee on College Wellness and Safety

A. Terms of Reference

  1. To recommend policies and procedures concerning health and safety of the campus (including student hostel cultural village and all the residential halls) and monitor their implementation at all units of the College;
  2. To ensure that the College health and safety policies and procedures are in line with relevant government regulations;
  3. To advise, assist and report to the President on all matters concerning campus health and safety;
  4. To promote health and safety education and activities that will create an environment conducive to the general wellness of the College (e.g., a non-smoking campus);
  5. To appoint sub-committees or specialist committees as necessary to address unique or extraordinary healthy and safety issues;
  6. To receive and consider suggestions and resolve complaints relating to health and safety concerns of the College;
  7. To meet at least once per academic year (or as needed) and submit report to the Senior Executive Committee (SECO) via the Executive Committee of Administrative Affairs (ECAA) on an annual basis or as required from time to time;
  8. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

Vice-President (Student and General Affairs)

Deputy Chairman:

Managing Director of Financial Planning and Development

Secretary:

Staff of ISO

Members:

President, ex officio

Director of Human Resources or his/her representative

Chief of Student Affairs or his/her representative

Director of Integrated Services

Director of Medical and Health Education Office

Deans of Divisions or their representatives

Co-opted Members and Officers-in-Attendance:

As required

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Center for Advanced Professional Studies Management Committee

A. Terms of Reference

  1. To regularly review the objectives of the Centre and advise on policy issues relating to its operations and programmes;
  2. To ensure the cost effectiveness of the Centre in meeting its objectives and identify areas requiring improvement;
  3. To deliberate and make recommendations for ADC approval of top-up/bridging programme and postgraduate degree proposals, initiated by either the Centre or in collaboration with internal/external partners (excluding those initiated by the Divisions or ADC itself);
  4. To make recommendation for ADC approval of programme proposals that fall under the categories of advanced professional studies;
  5. To endorse for approval of the Finance Committee a financial budget and/or other relevant matters concerning levels of fees and charges and annual expenditures;
  6. To endorse for approval of the Human Resources and Staff Review and Development Committee a staffing plan and/or other relevant personnel matters concerning the Centre in accordance with the College HR policies and procedures;
  7. To meet at least once per academic year and submit report (with strategic plan if any) to the Senior Executive Committee (SECO) via the Executive Committee of Administrative Affairs (ECAA) on an annual basis or as required from time to time;
  8. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

Vice-President (Academic Affairs)

Secretary & Member:

Director of Centre for Advanced Professional Studies

Members:

President, ex officio

Associate Vice-President, ex officio

Managing Director of Financial Planning and Development or his/her representative

Deans of Divisions or their representatives

Deputy Academic Registrar or his/her representative

Director of Human Resources or his/her representative

Co-opted Members and Officers-in-Attendance:

As required

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Committee for International Development

A. Terms of Reference

  1. To advise, assist and report to the President on all matters and activities relating to the international development of the College;
  2. To enhance the image of the College internationally through the achievement of international standards of excellence in teaching, research and service;
  3. To engage in all related issues of international development, including but not limiting to:
    a) formulating and developing the College’s internationalization strategy; 
    b) devising policies and programmes that will enhance the internationalization of the College;
    c) promoting interest and involvement in the internationalization of the College by all members of the college community;
    d) identifying international partners and formulating student/faculty exchange and study abroad policies;
    e) developing linkages with international organizations and industries with a view to strengthening the research and service functions of the College, as well as the employment of students;
    f) enhancing links with the international communities in China; 
    g) fostering a supportive campus environment for visiting scholars and non-local students.
  4. To deliberate and recommend for SECO approval all agreements initiated and/or entered by the International Development Office with external partners and their subsequent revisions, including but not limiting to: Memorandum of Understanding, contract, and collaboration agreements;
  5. To monitor the progress and implementation of all agreements referred to above to ensure the spirit of the agreements is maintained;
  6. To manage, control and monitor the progress of the exchange students (in and out of UIC);
  7. To be responsible for the admission of international students in consultation with the Academic registry;
  8. To ensure regular and systematic transfer of required academic information in association with international and exchange students to Academic Registry for the compilation of full academic records for these students;
  9. To meet at least once per academic year (or as needed) and submit report to the Senior Executive Committee (SECO) via the Executive Committee of Administrative Affairs (ECAA) on an annual basis or as required from time to time;
  10. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairperson:

Associate Vice-President

Deputy Chairman Dean of Divsion of Humanities and Social Science 

Secretary and Member:

Deputy Director of International Development Office

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Vice-President (Student and General Affairs), ex officio

Chief of Student Affairs or his/her representative

One staff representative from each of the three academic divisions

One staff representative from the Chinese Language Centre

One staff representative from the English Language Centre

One staff representative from the Center for Foreign Languages & Cultures

One staff representative from General Education Office

One staff representative from Whole Person Education Office

One staff representative from Academic Registry

A student nominated by the President of the Student Union (when advisable)

Co-opted Members and Officers-in-Attendance:

As required.

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Executive Committee of Administrative Affairs

A. Terms of Reference

  1. To advise the President on matters concerning policy planning, development, and management of administrative affairs;
  2. To coordinate and supervise the policy planning and development and their implementation at administrative units;
  3. To receive reports from the following committees upon request:
    Center for Advanced Professional Studies (CAPS) Management Committee, International Development Committee, College Life Committee, Committee on College Wellness and Safety, Student Residential Life and Facilities Committee, Tendering Board, and others as necessary;
  4. To meet at least once per academic year and submit report to the Senior Executive Committee (SECO) on an annual basis or as required from time to time;
  5. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B.Membership Composition

Chairman:

President

Deputy Chairman: Managing Director of Financial Planning and Development  

Secretary and Member:

Director of HR Office

Members:

Vice-President (Academic Affairs), ex officio

Vice-President (Student and General Affairs), ex officio

Associate Vice-President, ex officio

Assistant to the President

Director of Four-Point Education Coordination Office

Chief of Student Affairs

Academic Registrar

Deputy Academic Registrar

Director of ITSC

Librarian, Learning Resource Centre

Director of ISO

Director of Medical and Health Education Office

Deputy Director of International Development Office

Associate Director of Admission Office

Director of Media and Public Relation Office

Director of Finance office

Co-opted Members and Officers-in-Attendance:

As required

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Finance Committee

A. Terms of Reference

  1. To advise and make recommendations to the Senior Executive Committee (SECO) on matters relating to the management and regulation of the finances of the College, the raising and investment of funds, and the borrowing of moneys for purposes approved by the SECO.
  2. To prepare estimates of recurrent income and expenditure for approval by the SCEO.
  3. To make recommendations to the SECO on the distribution of financial resources among the academic, non-academic and other areas of activities of the College, and to monitor the use of funds so allocated.
  4. To make recommendations to the SECO on the levels of tuition and all other fees and charges for courses of study, facilities and other services provided by the College.
  5. The Finance Committee shall, subject to the Articles of the United International College and to any directions which the SECO may give from time to time, have the executive power delegated by the SECO to approve all matters which fall within its terms of reference, with the exception of:
    a) annual estimates of recurrent income and expenditure and all other budgets;
    b) audited annual accounts of the College;
    c) tuition fees;
    d) major fund raising activities, through donations, credit facilities, if required, at a magnitude to be determined by the SECO from time to time.
  6. To advise the SECO on the financial implications of any matters which may be referred to the Committee by the SECO or any committee of the SECO.

B. Membership Composition

Chairman:

President

Deputy Chairman:

Vice-President (Academic Affairs)

Secretary:

Managing Director of Financial Planning and Development

Members:

Vice-President (Students & General Affairs)

Associate Vice-President

Dean of Division of Humanities & Social Sciences

Dean of Division of Science & Technology

Dean of Division of Business Management

One Director (to be nominated by the President from the Administrative Units)

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Human Resources and Staff Review & Development Committee

A. Terms of Reference

  1. To advise and make recommendations to the President on all policies concerning the terms of service for staff and the interpretation of such terms, including but not limiting to: 
    a) staff salary scales and staff grades;
    b) staffing and staff establishment;
    c) staff review and appraisal; and
    d) staff benefits, welfare and development.
  2. To set up working groups as necessary;
  3. To meet at least once per academic year and submit report to the Senior Executive Committee (SECO) on an annual basis or as required from time to time;
  4. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

Associate Vice-President

Secretary & Member:

Director of Human Resources

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Managing Director of Financial Planning and Development

Deans of Divisions

One academic staff and one administrative staff to be nominated by the President.

Co-opted Members and Officers-in-Attendance:

As required

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Space Allocation Committee

A. Terms of Reference

  1. To advise and make recommendations to the President on policies relating to space utilization of the College;
  2. To review and decide on space allocation on an annual and/or needs basis;
  3. To perform any other duties related to space utilization as directed by the President;
  4. To meet at least once per academic year and submit report to the Senior Executive Committee (SECO) on an annual basis or as required from time to time;
  5. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

President

Deputy Chairman Managing Director (FPD) 

Secretary:

Special Consultant on Campus Development

Members:

Vice-President (Academic Affairs), ex officio

Vice-President (Student and General Affairs), ex officio

Associate Vice-President, ex officio

Deans of Divisions

Academic Registrar

Deputy Academic Registrar

Assistant to the President

Director of ITSC

Chief of Student Affairs

One Director or his/her representative to be appointed by the President from the five units below: Chinese Language Centre, English Language Centre, Centre for Foreign Languages and Cultures, General Education Office, Whole Person Education Office

Director of Human Resources Office

Director of Intergrated Services Office

Co-opted Members and Officers-in-Attendance:

As required

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Student Residential Life and Facilities Committee

A. Terms of Reference

  1. To monitor the construction and development of the Students' Residential Halls (or Hostels);
  2. To advise the President and the Senior Management Team on the development, management, and operation of the Residential Halls located outside and inside the ‘Students' Hostel and Cultural Village’ (SHCV);
  3. To plan and develop facilities and activities, with the support of the Student Affairs Office, to promote student learning in community living, arts/cultural appreciation and Residential Hall spirit and culture etc.;
  4. To determine and recommend the annual budget (including hostel rental charges and other fees) for the operation of the Residential Halls and any other student hostel locations for approval of the Finance Committee and/or SECO;
  5. To deliberate and recommend improvements and major repairs to the Residential Halls for approval of the Finance Committee and/or SECO;
  6. To make recommendation to the SECO for the appointment fo Wardens for the Residential Halls;
  7. To define the duties and reponsibilities of Wardens;
  8. To set up and monitor the work of the Wardens' Office;
  9. To approve the operational guidelines and rules and regulations of the Residential Halls;
  10. To endorse the duties/reponsibilities and appointment of Hall Fellows recommended by Wardens;
  11. To meet at least once per academic year and submit report to the Senior Executive Committee (SECO) on an annual basis or as required from time to time;
  12. To form sub-committee(s) to plan and develop Hall facilities and activities;
  13. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

Vice-President (Student and General Affairs)

Secretary and Member:

Chief of Student Affairs

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Associate Vice-President, ex officio

Managing Director of Financial Planning & Development or his/her representative

Deans of Divisions or their representatives

Director of Whole Person Education Office or his/her representative

Librarian, Learning Resources Centre or his/her representative

Deputy Director of International Development Office or his/her representative

Direcotor of Integrated Services Office or his/her representative

Director of Four-Point Education Coordination Office

Two student representatives, one from Student Hostel Association, and one from the Student Union, to be nominated by the Student Affairs Office

One representative from Wardens

One representative from Hall Fellows

Co-opted Members and Officers-in-Attendance:

As required

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Tendering Board

A. Terms of Reference

  1. To consider and decide on acceptance of all tenders submitted by the PO for supply of goods or services, renovation and construction where the value of the contract is likely to exceed $70,000.
  2. To recommend variations to procedures and conditions to be followed by the College for purchase of goods, services, equipment, motor vehicles, minor works, maintenance contracts and capital works.
  3. To draw up, and review as and when necessary, tendering guidelines in consultation with relevant committees.
  4. To draw up, and review as and when necessary, procurement strategies and policies.

B.Membership Composition

Chairman: Managing Director, FPD 
Secretary and Member: Deputy Director of Purchasing Office 
  Vice-President (Academic Affairs), ex officio
  Director of Finance Office or his/her representative
 

One nominee by each of the following divisions/units:

a) Each Academic division

b) Director of Research Office of his/her representative

c) Librarian, Learning Resource Centre, or his/her representative

d) Director of ITSC or his/her representative

e) Director of Intergrated Service Office or his/her representative

f) Deputy Acdemic Registrar or his/her representative

g) Chief of Student Affairs or his/her representative

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