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About UIC

Committees under Administration 2014-2016

  1. Senior Executive Committee


  2. Committees under the Senior Executive Committee-
  3. Finance Committee
  4. Human Resource and Staff Review & Development Committee
  5. Information Technology Committee
  6. Space Allocation Committee
  7. Executive Committee of Administrative Affairs
  8. # The establishment of Information Technology Committee was approved at the 1st meeting of SECO (2014-15) held on 11 September 2014.


    Committees under the Executive Committee of Administrative Affairs-
  9. Centre for Advanced Professional Studies Management Committee
  10. College Life Committee
  11. Committee for International Development
  12. Committee on College Wellness & Safety
  13. Student Residential Life & Facilities Committee
  14. Tendering Board

Senior Executive Committee

(For 2014-2016)

A. Terms of Reference

  1. To advise the President or his representative in strategic and long term planning for the development of the College and to formulate an overall College corporate plan integrating coherently academic, administrative, financial and physical planning, as well as setting priorities;

  2. To assist the President or his representative in coordinating at the highest level within the Administration the execution of the decision needed to implement agreed College plans, including those made by other properly constituted committees;

  3. To receive reports from the following committees/offices upon request:
    a) Human Resources & Staff Review and Development Committee;
    b) Finance Committee;
    c) Space Allocation Committee;
    d) Executive Committee of Administrative Affairs;
    e) Information Technology Committee;
    and others as necessary;

  4. To receive updates and recommendations from the following committees through their Chair:
    a) Academic Development Committee; and
    b) Quality Assurance Committee.

  5. To advise the President or his representative on all aspects of campus facilities relating to development, maintenance, renovation, and utilization from a policy perspective.

B. Membership Composition

Chairman:

President

Members:

Vice-President (Academic Affairs)

Vice-President (Student and General Affairs)

Associate Vice-President

Deans of Divisions

Academic Registrar

Managing Director of Financial Planning and Development

One Centre Director by Rotation

Chief of Student Affairs

Secretary:

Director of Academic and Administrative Quality Assurance Office

Officers-in-Attendance:

Deputy Academic Registrar

Assistant to the President & Director of Secretarial Office

Director of Four Point Education Coordination Office

Director of Information Technology Services Centre

Director of Human Resources Office

Director of Integrated Services Office

Librarian, Learning Resources Centre

Director of New Campus Development Office

Director of Media and Public Relations Office


Finance Committee

(For 2014-2016)

A. Terms of Reference

  1. To advise and make recommendations to the Senior Executive Committee (SECO) on matters relating to the management and regulation of the finances of the College, the raising and investment of funds, and the borrowing of moneys for purposes approved by the SECO;

  2. To prepare estimates of recurrent income and expenditure for approval by the SCEO;

  3. To make recommendations to the SECO on the distribution of financial resources among the academic, non-academic and other areas of activities of the College, and to monitor the use of funds so allocated;

  4. To make recommendations to the SECO on the levels of tuition and all other fees and charges for courses of study, facilities and other services provided by the College;

  5. The Finance Committee shall, subject to the Articles of the United International College and to any directions which the SECO may give from time to time, have the executive power delegated by the SECO to approve all matters which fall within its terms of reference, with the exception of:
    a) annual estimates of recurrent income and expenditure and all other budgets;
    b) audited annual accounts of the College;
    c) tuition fees; and
    d) major fund raising activities, through donations, credit facilities, if required, at a magnitude to be determined by the SECO from time to time.

  6. To advise the SECO on the financial implications of any matters which may be referred to the Committee by the SECO or any committees of the SECO.

B. Membership Composition

Chairman:

President

Deputy Chairman:

Vice-President (Academic Affairs)

Secretary and Member:

Managing Director of Financial Planning and Development

Members:

Vice-President (Students and General Affairs)

Associate Vice-President

Dean of Division of Business & Management

Dean of Division of Humanities & Social Sciences

Dean of Division of Science & Technology

One Director (to be nominated by the President from the Administrative Units) -

Director of Finance Office


Human Resources and Staff Review & Development Committee

(For 2014-2016)

A. Terms of Reference

  1. To advise and make recommendations to the President on all policies concerning the terms of service for staff and the interpretation of such terms, including but not limiting to: a) staff salary scales and staff grades;
    b) staffing and staff establishment;
    c) staff review and appraisal; and
    d) staff benefits, welfare and development.

  2. To set up working groups as necessary;

  3. To meet at least once per academic year and submit report to the Senior Executive Committee (SECO) on an annual basis or as required from time to time;

  4. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

Vice-President (Academic Affairs)

Secretary and Member:

Director of Human Resources Office

Members:

President, ex officio

Managing Director of Financial Planning and Development

Deans of Divisions

One academic staff and one administrative staff to be nominated by the President -

Programme Director of Human Resources Management

Acting Librarian

Co-opted Members and Officers-in-Attendance:

As required


Information Technology Committee

(For 2014-2016)

A. Terms of Reference

  1. To assist the President and the Vice-President (Academic) in overseeing and ensuring the provision of Information Technology (IT) services in the College are supportive to and compatible with the strategic missions of the College in teaching, research, administration and social outreaching;

  2. To establish and review the IT strategic plans and policies governing the provision of IT services in the College;

  3. To report/advise the Senior Executive Committee (SECO) via the Vice-President (Academic) any special issues in relation to the IT service provision in the College;

  4. To appoint sub-committees, task forces or working groups for a specific period of time to discharge specific duties of Information Technology Services Centre (ITSC), and to approve their membership composition and terms of reference.

B.Membership Composition

Chairman:

To be appointed by the President

Secretary and Member:

Director of Information Technology Services Centre

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Associate Vice-President, ex officio

Chief of Information Technology Services Centre

Librarian, Learning Resources Centre

Director of Media and Public Relations Office

Deans of Divisions or their representatives

Academic Registrar or his/her representative

General Education Office or his/her representative

Integrated Service Office or his/her representative

Student Affairs Office or his/her representative


Space Allocation Committee

(For 2014-2016)

A. Terms of Reference

  1. To advise and make recommendations to the President on policies relating to space utilization of the College;

  2. To review and decide on space allocation on an annual and/or needs basis;

  3. To perform any other duties related to space utilization as directed by the President;

  4. To meet at least once per academic year and submit report to the Senior Executive Committee (SECO) on an annual basis or as required from time to time;

  5. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

President

Secretary and Member:

Managing Director Financial Planning and Development

Members:

Vice-President (Academic Affairs), ex officio

Vice-President (Student and General Affairs), ex officio

Deans of Divisions

Academic Registrar

Deputy Academic Registrar

Assistant to the President & Director of Secretarial Office

Director of Information Technology Services Centre

Chief of Student Affairs

One Director or his/her representative to be appointed by the President from the five units below: Chinese Language Centre, English Language Centre, Centre for Foreign Languages and Cultures, General Education Office, Whole Person Education Office -

Director of General Education Office

Director of Human Resources Office

Director of Integrated Services Office

Co-opted Members and Officers-in-Attendance:

As required


Executive Committee of Administrative Affairs

(For 2014-2016)

A.Terms of Reference

  1. To advise the President on matters concerning policy planning, development, and management of administrative affairs;

  2. To coordinate and supervise the policy planning and development and their implementation at administrative units;

  3. To receive reports from the following committees upon request:
    a) Centre for Advanced Professional Studies Management Committee;
    b) International Development Committee;
    c) College Life Committee;
    d) Committee on College Wellness and Safety;
    e) Student Residential Life and Facilities Committee;
    f) Tendering Board;
    and others as necessary;

  4. To meet at least once per academic year and submit report to the Senior Executive Committee (SECO) on an annual basis or as required from time to time;

  5. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

President

Deputy Chairman:

Managing Director of Financial Planning and Development

Secretary and Member:

Director of Human Resources Office

Members:

Vice-President (Academic Affairs), ex officio

Vice-President (Student and General Affairs), ex officio

Associate Vice-President

Assistant to the President & Director of Secretarial Office

Director of Four-Point Education Coordination Office

Chief of Student Affairs

Academic Registrar

Deputy Academic Registrar

Director of Information Technology Services Centre

Librarian, Learning Resource Centre

Director of Integrated Services Office

Director of Medical and Health Education Office

Director of International Development Office

Associate Director of Admission Office

Director of Media and Public Relations Office

Director of Finance Office

Director of Academic and Administrative Quality Assurance Office

Director of Purchasing Office

Director of New Campus Development Office

Co-opted Members and Officers-in-Attendance:

As required


Centre for Advanced Professional Studies Management Committee

(For 2014-2016)

A. Terms of Reference

  1. To regularly review the objectives of the Centre for Advanced Professional Studies (CAPS) and advise on policy issues relating to its operations and programmes;

  2. To ensure the cost effectiveness of CAPS in meeting its objectives and identify areas requiring improvement;

  3. To deliberate and make recommendations for the Academic Development Committee (ADC) approval of top-up/bridging programme and postgraduate degree proposals, initiated by either the CAPS or in collaboration with internal/external partners (excluding those initiated by the Divisions or ADC itself);

  4. To make recommendation for ADC approval of programme proposals that fall under the categories of advanced professional studies;

  5. To endorse for approval of the Finance Committee a financial budget and/or other relevant matters concerning levels of fees and charges and annual expenditures;

  6. To endorse for approval of the Human Resources and Staff Review & Development Committee a staffing plan and/or other relevant personnel matters concerning CAPS in accordance with the College human resources policies and procedures;

  7. To meet at least once per academic year and submit report (with strategic plan if any) to the Senior Executive Committee (SECO) via the Executive Committee of Administrative Affairs (ECAA) on an annual basis or as required from time to time;

  8. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

Managing Director of Financial Planning and Development

Secretary and Member:

Director of Centre for Advanced Professional Studies

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Associate Vice-President

Deans of Divisions or their representatives

Deputy Academic Registrar or his/her representative

Director of Human Resources Office or his/her representative

Co-opted Members:

Director of English Language Centre

Director of Media and Public Relations Office

Director of International Development Office

Officers-in-Attendance:

As required


College Life Committee

(For 2014-2016)

A. Terms of Reference

  1. To promote the quality of college life for all UIC staff;

  2. To advise, assist and report to the President on matters concerning college life;

  3. To organize activities, services and support towards a harmonious and pleasant college life;

  4. To liaise with the Student Affairs Office on matters concerning college life of students;

  5. To work with the International Development Committee in developing cross-cultural activities for expatriate and local staff;

  6. To set up sub-committees as necessary for different activity and programme development;

  7. To meet at least once per academic year (or as needed) to discuss possible activities and submit report to the Senior Executive Committee (SECO) via the Executive Committee of Administrative Affairs (ECAA) on an annual basis or as required from time to time;

  8. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

To be appointed by the President -

Director of International Development Office

Secretary and Member:

Director of Human Resources Office

Members:

President, ex officio

Deans of Divisions or their representatives

Director of Chinese Language Centre or his/her representative

Director of English Language Centre or his/her representative

Director of General Education or his/her representative

Director of Whole-Person Education Office or his/her representative

Chief of Student Affairs or his/her representative

Librarian, Learning Resource Centre, or his/her representative

Director of Integrated Services Office or his/her representative

Director of International Development Office or his/her representative

Director of Media and Public Relations Office or his/her representative

Co-opted Members and Officers-in-Attendance:

As required


Committee for International Development

(For 2014-2016)

A. Terms of Reference

  1. To advise, assist and report to the President on all matters and activities relating to the international development of the College;

  2. To enhance the image of the College internationally through the achievement of international standards of excellence in teaching, research and service;

  3. To engage in all related issues of international development, including but not limiting to:
    a) formulating and developing the College’s internationalization strategy;
    b) devising policies and programmes that will enhance the internationalization;
    c) promoting interest and involvement in the internationalization of the College by all members of the college community;
    d) identifying international partners and formulating student/faculty exchange and study abroad policies;
    e) developing linkages with international organizations and industries with a view to strengthening the research and service functions of the College, as well as the employment of students;
    f) enhancing links with the international communities in China; and
    g) fostering a supportive campus environment for visiting scholars and non-local students.

  4. To deliberate and recommend for the Senior Executive Committee (SECO) approval all agreements initiated and/or entered by the International Development Office with external partners and their subsequent revisions, including but not limiting to: Memorandum of Understanding, contract, and collaboration agreements;

  5. To monitor the progress and implementation of all agreements referred to above to ensure the spirit of the agreements is maintained;

  6. To manage, control and monitor the progress of the exchange students (in and out of UIC);

  7. To be responsible for the admission of international students in consultation with the Academic registry;

  8. To ensure regular and systematic transfer of required academic information in association with international and exchange students to Academic Registry for the compilation of full academic records for these students;

  9. To meet at least once per academic year (or as needed) and submit report to the SECO via the Executive Committee of Administrative Affairs (ECAA) on an annual basis or as required from time to time;

  10. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

Dean of Division of Humanities and Social Sciences

Secretary and Member:

Director of International Development Office

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Vice-President (Student and General Affairs), ex officio

Associate Vice-President, ex officio

Chief of Student Affairs

One staff representative from each of the academic divisions

One staff representative from the Chinese Language Centre

One staff representative from the English Language Centre

One staff representative from General Education Office

One staff representative from Whole Person Education Office

One staff representative from Academic Registry

A student nominated by the President of the Student Union

Co-opted Members:

Director of Center for Advanced Professional Studies

Officers-in-Attendance:

International Development Office


Committee on College Wellness and Safety

(For 2014-2016)

A. Terms of Reference

  1. To recommend policies and procedures concerning health and safety of the campus (including the student hostel cultural village and all the residential halls) and monitor their implementation at all units of the College;

  2. To ensure that the College health and safety policies and procedures are in line with relevant government regulations;

  3. To advise, assist and report to the President on all matters concerning campus health and safety;

  4. To promote health and safety education and activities that will create an environment conducive to the general wellness of the College (e.g., a non-smoking campus);

  5. To appoint sub-committees or specialist committees as necessary to address unique or extraordinary healthy and safety issues;

  6. To receive and consider suggestions and resolve complaints relating to health and safety concerns of the College;

  7. To meet at least once per academic year (or as needed) and submit report to the Senior Executive Committee (SECO) via the Executive Committee of Administrative Affairs (ECAA) on an annual basis or as required from time to time;

  8. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

Vice-President (Student and General Affairs)

Deputy Chairman:

Managing Director of Financial Planning and Development

Secretary:

A staff member of New Campus Development Office

Members:

President, ex officio

Director of Human Resources Office or his/her representative

Chief of Student Affairs or his/her representative

Director of Integrated Services Office

Director of Medical and Health Education Office

Deans of Divisions or their representatives

Co-opted Members and Officers-in-Attendance:

As required


Student Residential Life and Facilities Committee

(For 2014-2016)

A. Terms of Reference

  1. To monitor the construction and development of the Students’ Residential Halls (or Hostels);

  2. To advise the President and the Senior Management Team on the development, management, and operation of the Residential Halls located outside and inside the ‘Students' Hostel and Cultural Village’ (SHCV);

  3. To plan and develop facilities and activities, with the support of the Student Affairs Office, to promote student learning in community living, arts/cultural appreciation and Residential Hall spirit and culture etc.;

  4. To determine and recommend the annual budget (including hostel rental charges and other fees) for the operation of the Residential Halls and any other student hostel locations for approval of the Finance Committee and/or the Senior Executive Committee (SECO);

  5. To deliberate and recommend improvements and major repairs to the Residential Halls for approval of the Finance Committee and/or SECO;

  6. To make recommendation to the SECO for the appointment of Wardens for the Residential Halls;

  7. To define the duties and responsibilities of Wardens;

  8. To set up and monitor the work of the Wardens’ Office;

  9. To approve the operational guidelines and rules and regulations of the Residential Halls;

  10. To endorse the duties/responsibilities and appointment of Hall Fellows recommended by Wardens;

  11. To meet at least once per academic year and submit report to the SECO on an annual basis or as required from time to time;

  12. To form sub-committee(s) to plan and develop Hall facilities and activities;

  13. The smallest whole number not less than half of its members shall form a quorum at each meeting.

B. Membership Composition

Chairman:

Vice-President (Student and General Affairs)

Secretary and Member:

Chief of Student Affairs

Members:

President, ex officio

Vice-President (Academic Affairs), ex officio

Managing Director of Financial Planning & Development or his/her representative

Deans of Divisions or their representatives

Director of Whole Person Education Office or his/her representative

Librarian, Learning Resources Centre or his/her representative

Director of International Development Office or his/her representative

Director of Integrated Services Office or his/her representative

Director of Four-Point Education Coordination Office

Two student representatives, one from Hall Student Officers, and one from the Student Union, to be nominated by the Student Affairs Office -

  • Representative of Student Union
  • Representative of Hall Student Officers

One representative from Wardens

One representative from Senior Resident Tutors

Co-opted Members:

As required

Officers-in-

Attendance:

Student Affairs Office  


Tendering Board

(For 2014-2016)

A. Terms of Reference

  1. To consider and decide through a sub-committee on acceptance of all tenders submitted by the Purchasing Office (PO) for supply of goods or services, renovation and construction where the value of the contract is likely to exceed RMB400, 000 but below RMB 4,000,000;

  2. To consider and decide on acceptance of all tenders submitted by the PO for supply of goods or services, renovation and construction where the value of the contract is likely to reach RMB 4, 000,000 and above;

  3. To recommend variations to procedures and conditions to be followed by the College for purchase of goods, services, equipment, motor vehicles, minor works, maintenance contracts and capital works;

  4. To draw up, and review as and when necessary, tendering guidelines in consultation with relevant committees;

  5. To draw up, and review as and when necessary, procurement strategies and policies.

B. Membership Composition

Chairman:

Managing Director of Financial Planning and Development

Secretary and Member:

Director of Purchasing Office

Members:

Vice-President (Academic Affairs), ex officio

Deans of Divisions or their representatives

Director of Research Office or his/her representative

Librarian of Learning Resource Centre or his/her representative

Director of Finance Office or his/her representative

Director of Information Technology Services Centre or his/her representative

Director of Integrated Service Office or his/her representative

Deputy Academic Registrar or his/her representative

Chief of Student Affairs or his/her representative



Approved at the 1st SECO meeting on 11 Sept 2014

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